OpenLight Films is a San Francisco corporate event video production team. Since 2010 we’ve filmed more than 300 conferences, summits and corporate events, including Zoomtopia, Microsoft Ignite and Brain Mind Summit, plus events for Google, Workday, Netflix, Dropbox, Chase, CrewAI and Resend.
We’ve run 12 cameras on a single event, covered 5 stages and 8 breakout rooms at the same time, and stayed on one conference for 5 straight days. Our largest so far is Zoomtopia, Zoom’s user conference at the San Jose Convention Center, which drew nearly 1,400 people in person and 21,000 online in 2022.
Live streaming is in-house, and we deliver same-day and next-day edits, so you work with one team instead of three vendors. Call 415-562-4992 or tell us about your event.
Wide, tight and audience angles on the main stage, so the keynote edit never has to sit on one shot. We've run up to 12 cameras on one event.
Every room recorded, so the sessions people missed can be watched later. Our high mark is 8 breakout rooms and 5 stages running at once.
Multi-camera coverage that follows the conversation, not only the moderator. See our panel and fireside chat production.
Handled in-house, not subcontracted. The crew filming your event is the crew streaming it.
A highlight cut ready the same day, or delivered the next morning. Our editing team works alongside the shoot.
Event photography and event and stage lighting from the same team, planned together with the video.
Most of our event work is for tech companies and enterprise teams in San Francisco and across the Bay Area. The events we film most often:
Our crews scale from two people to 25, with drone and crane operators when the venue allows it.
Filming the event is half the job. The other half is turning the footage into content that keeps promoting your brand, recruiting staff and bringing in investors after the room empties.
Teaser videos that show attendees what they'll get and help drive ticket sales, plus speaker interviews that build interest ahead of the keynote.
Keynotes, breakouts and panels recorded, the live stream running, and a same-day edit cut while the event is still going.
Recap films, full session recordings, sizzle reels, short social cuts and sponsor thank-you videos your sponsors can use in their own promotion.
Event coverage starts at $4,500. These are the ranges most of our event quotes land in. Send us your agenda and room list and we’ll quote your actual event.
| Event | Typical budget | What moves the number |
|---|---|---|
| One-day conference or corporate event | $4,500 to $45,000 | Half day or full day, camera count, crew size, live streaming, same-day edit |
| Multi-day conference or summit | $10,000 to $75,000 | Number of days, stages and breakout rooms, total deliverables |
We love working with OpenLight because they always ask the right questions in pre-production and they show up on-site feeling sharp and ready to execute the vision. Their entire team is professional, polite and consistently bring great energy to every event.
I worked with OpenLight to photograph a large-scale corporate event, and the entire crew and experience was wonderful. They were extremely professional, adaptive on-the-fly, and the photos turned out better than we hoped.
See how our crew works an event, from setup days to the live show.
Four days. Four cameras on the main stage, a crane, full lighting design and AV for the satellite event.
We are here at Google X, setting up for our client Brain Mind. The cool part about this one is that they’ve trusted us with multiple services. The event runs four days and we’re covering a lot: four cameras on the main stage, a crane (it’s following me right now), full lighting design, and at their satellite event we’re running all of the AV.
With so many moving pieces, having dedicated setup days is huge. It’s where we dial in shots, run cues and solve problems before the audience ever walks in. Behind every smooth event is a crew anticipating challenges, adjusting in real time and delivering with precision.
Today is the live event day. Time to make it happen.
Even after 20 years of filming events, no two are ever the same. It’s not just about showing up with cameras. It’s about staying flexible, thinking fast and making every moment look effortless.
All right, guys, thanks for watching. See you on the next one.
Three teams working in tandem for Eat. Learn. Play.: event coverage, interviews and talent.
Hey guys, I’m Kyle, executive producer at OpenLight Films. Today we’re here at the Workday Eat. Learn. Play. Charity Classic. We always take you out for our intricate commercials, so I thought I’d show you the inner workings of an event shoot.
A lot of things happen simultaneously at this event, and we have a lot of celebrities. Stephen Curry is going to be here, so we have to make sure we stay on top of everything. So we devised a plan. We have three teams working in tandem. One team stays with Stephen, one team films the event, and one team films interviews and other side requests.
So that’s a wrap. There you have it, folks. I want to give a special thanks to our client, Eat. Learn. Play., for having us. They’re the main beneficiary of this year’s Workday Charity Classic, and their commitment to transforming Oakland is truly inspiring. See you on the next shoot.
Event coverage starts at $4,500. A one-day conference or corporate event typically runs $4,500 to $45,000, depending on whether it’s a half day or a full day. Multi-day conferences run $10,000 to $75,000. The number also moves with how many cameras, stages and breakout rooms you need, and whether you add live streaming or a same-day edit.
It depends on how many rooms you’re running and what you plan to do with the footage. A single-stage keynote needs a small multi-camera setup. A conference with several stages and breakouts needs cameras in every room. The most we’ve run on one event is 12.
Yes. We offer same-day edits and next-day edits. Tell us when and where the video will play and we’ll plan the shoot and the edit around that deadline.
Live streaming is in-house. The same team that films your event streams it, so you aren’t coordinating between a video crew and a streaming company.
Yes. We’ve covered 5 stages and 8 breakout rooms at once, and we’ve stayed on a single conference for 5 consecutive days.
For a multi-day conference, the earlier the better. We also staff short-notice shoots regularly. We’ve been booked on a Monday and filming on Tuesday.
No. We work from the edges of the room and keep a low profile, so your attendees are watching the stage and not the cameras.
Your agenda, a room list and a contact at the venue. From there we handle planning and logistics on our side and build a shoot day schedule around your run of show.
Yes. We carry the insurance that enterprise buildings and event venues require, and we can provide proof of coverage to your venue.
Yes. We’re based in San Francisco, we film across the Bay Area, and we travel for shoots, including events in New York.
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